Making the right hire: Everything you need to do
Friday, January 02, 2015
Even 10 years ago, having an excellent product or service at a good price was enough for you to be competitive and successful. Today, with the increasing use of blogs, online review sites and social media, that is not enough.
Our employees define the brand, and we rely on them to deliver amazing customer service to ensure our product/service is sold to returning, loyal customers, who in turn recommend our product/service to their friends.
The culture of an organization is also reliant on having like-minded employees who support each other. Hiring the right person is crucial, not only to ensure no loss of productivity or profit, but also to continue to support the company culture.
Sometimes, however, we find ourselves needing to fill a position quickly, and we rush a hire without researching the prospect's skills or checking references. This may turn into a bad hire, with characteristics such as failing to produce quality work on time, having a negative attitude, and not working well with others or with clients.
The result of this one bad apple can include a decrease in productivity, loss of customers and revenue, disruption in team dynamics, decrease in morale and loss of valuable team members — all of which can negatively impact company culture and profitability.
Having to fire and rehire is time-consuming and costly. Find out how much a bad hire will cost you using this Bad Hire Calculator. Just to give you an idea, I thought I'd see what it would cost to replace an entry-level $25,000 salary hire using realistic yet conservative numbers.
I found that it costs nearly $43,000 for this bad hire to work for eight months. If that wasn't shocking enough, this number does not take into account the cost of firing the employee or the total decrease in productivity.
Research from Careerbuilder.com has shown that 41 percent of companies have had a bad hire that has cost them at least $25,000, while 25 percent report a bad hire costing them more than $50,000.
So how can we ensure that we bring on the right person? Get to know them.
Within 12-14 months, 61 percent of employees hired using a personality assessment become top performers, compared to just 7 percent of those hired without using a hiring tool.
There are a variety of personality assessments out there, all of which identify certain characteristics or traits of our personality. Many are preference-based and cannot be used for hiring decisions. Arguably, the most well-known of this type of personality assessment is the Myers-Briggs Type Indicator (MBTI).
Using a behavior-based personality test provides a practical analysis of an individual's personality and can be used as a tool in the hiring process. It helps address concerns clients might have about an applicant from their interview or references, as well as providing an idea of how the applicant will work in the company's culture.
Finally, it identifies potential areas of concern that will help their new manager understand how to better coach them should they be hired.
The interview and references
Being an excellent entrepreneur, business owner or leader does not mean you are a great interviewer. Having two people present during interviews is a good practice as it allows for different perceptions of a candidate to be discussed.
What you ask will vary depending on your industry, but avoid the questions that simply require the candidate to regurgitate their resume. Use questions that challenge their abilities or show creative problem-solving.
This is also your opportunity to get to know the candidate and see if his/her personality will fit with your company culture. Business News Daily has some great questions to help in learning more about your candidate here.
Zingerman's, a $44.9 million group of businesses in Ann Arbor, Michigan, has a great policy when it comes to interviews: If the candidate doesn't smile when they first meet the interview team, they don't get hired. If you are not happy and excited to be at an interview, odds are you won't be happy and excited about coming to work either.
Similarly, you want candidates who ask questions at the end of the interview. The best candidates come in with enthusiasm and passion about the company, and their questions should reflect that. Some of the best questions I've received are:
- How is success defined for this position?
- What are the greatest challenges your company faces?
- What are some potential career paths within your company?
- In order to retain high-quality talent, what do you guys do to keep it fun for the team?
- What do you love best about the culture of the team here?
If we expect our interviewees to be enthusiastic and high energy, then we as interviewers should be as well. This gets difficult on days where you have multiple interviews and the monotony of asking the same questions over and over can take its toll. As humans we tend to mirror those around us, so to get the best out of our interviewees, we need to be at our best as well.
Many employers request references from candidates, yet the employer often never contacts the reference or only calls one reference. Previous employers can give you a great idea of how well the candidate will fit in your company, making these calls worth the time.
Of course, speaking to a candidate's high school friend or personal trainer won't be particularly useful. Insist on references who are supervisors or clients, ensuring that you are provided with both phone and email.
If any reference is hesitant to talk about the candidate or only provides surface-level or generic answers, a red flag should be raised. Monster.com has put together a great reference call strategy, complete with questions, in their article "Reference Checking: Get Real Information from Reference Checks."
We have mentioned before that it is beneficial to have another team member in the interview. Taking this idea to the next level, have a candidate spend a day working with the team. Not only does it give their potential colleagues an opportunity to get to know them, but it also gives the candidate an opportunity to see if he/she enjoys working in the environment.
You may eliminate some bad hires simply because they find that they don't enjoy the work or the culture. It also gives you a chance to see candidates in action and to evaluate their abilities by assigning them practical tasks to complete.
Finally, who better to help in the hiring decision than the team with whom the candidate will be working? Before you hire anyone, have your team spend some time with the candidate to get to know him or her.
Following this, sit down as a group to share your opinions and voice any concerns you may have. Much like the results from the assessment, use your experience to evaluate whether the concerns are ones you can coach through or if they will disrupt the culture.
Set them up for success
The last step actually occurs after the candidate has been hired. After spending all this time in finding the right person, the worst thing that could happen is they quit because they do not feel welcome or supported.
This starts from the first day, making sure their station or office is already set up when they get there, introducing them to the team and taking them for lunch. But perhaps, most importantly, give them the training they need. I have experienced the negative consequences that can occur when this is not done.
When Olga first started with us, she was not only new to the company, but new to using Macs. At the time, she was the only team member working on the leadership side, meaning she had little support. Not only did she find this difficult, but she also found herself frequently asking me for help.
The interruptions started to frustrate me, which negatively impacted our relationship. She and I discussed the situation, as part of our company's policy to be open and transparent when issues arise, and I recognized she was lacking support. Asking me for help was the last resort.
From that point on, our relationship improved dramatically to the point that we now rely on each other to brainstorm and bounce ideas off each other.
Bad hires will occur. When they happen, it is important to accept it and move on. Lingering on it can lead to resentment and lack of trust with new employees. By following the above guidelines, you increase the likelihood of finding a phenomenal employee who will positively contribute to the company's productivity, brand image and culture.
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