It happens all the time. Someone in your congregation sees you and asks about an upcoming event or a regularly occurring ministry. They have no idea if it's happening.

What's scary? It was just announced in the service plus someone crafted a paragraph about it in the bulletin that's tucked in their Bible.

People don't know. Even more scary? Some of your church staff doesn't know either!

So leaders blame the communication department. If you're part of that team here are four ways to help (more) people know what's going on:

1. Get your website fixed

Almost everyone (from age 3 to 73 or more) is used to online information. Most organizations have stopped (or diminished) printed documents to promote. Sadly, almost two-thirds of the people who receive a bulletin don't read it. People look to websites (via Google) for information.

Therefore, every church needs a simple, professional, well-organized and informative website that works as well on a small mobile screen as it does on a desktop display. Ensure these pages are worked on first: About, Calendar, Connect and Serve. Why? They're usually the top pages for congregation and community.

On the Calendar page, ensure all events are listed with a link to connect to details including registration. Bonus points if you can filter the search for demographics and ministries. Make it easy for everyone!

2. Make sure you know first

Now here's the trick. You (or your communications team) needs to have a process by which you are sure you have all events on the calendar as early as possible.

Details can come a bit later, but every ministry leader needs to know who they funnel information to so it gets on the calendar. Easier sad than done!

3. Stop wasting time with irrelevant announcements

Once people start ignoring announcements in a service, its hard to get them to start listening again. So, eliminate every announcement from "general" announcement times unless 85 percent or more of the people present are invited.

Have other methods of targeting ministries with their events (where they will find the information relevant). Maybe the bulletin, maybe e-blast or maybe everyone starts hearing that all events are listed on the website ministry pages or on the calendar.

During announcement times, always point to the website (if anyone missed anything). And all the event details? They're never given in the communication (they're boring anyway). Simply get your audience interested with why they should go then point to the website for details.

4. Only talk benefits

Did you miss it in point three? You must get people interested about an event before they ever need or want details.

No one is thinking, "If only there was a church event on Saturday evening, I'd go." Instead, you’ll get their attention with, "Are you bored sitting on the sofa another evening? Let's get together for fun with lots of food? Couples, we have a Simple Game Night happening next Saturday." Then, point them to the website to find out where and if they need to bring something.