Associations seem to be microcosms of governmental bodies. Their principles and processes mirror how local, state and national governments receive input and solve problems — though sometimes more efficiently.

In the U.S., associations have collaborated with and impacted government since they were formed in the 1700s and 1800s.

Alexis de Tocqueville described their purpose and impact in 1831. After a nine-month visit to the U.S. from France, he wrote about the growth of associations in "Democracy in America."

He observed that citizens formed organizations to channel resources into not-for-profit, nongovernmental organizations (NGOs) that aimed to serve public good and improve life. He goes on, "I know of no country in which there is so little independence of mind and real freedom of discussion as in America."

Centuries of Doctrines

For centuries, America's associations and chambers of commerce have been convening leaders, identifying issues, reaching consensus and offering solutions, all conducted within a democratic process to represent their communities and improve conditions.

The basis of these processes is supported by three rights adopted in 1791 in the First Amendment to the U.S. Constitution. Associations fulfill their roles in representing professional, trade and community interests based upon their rights to freedom of speech, freedom of assembly and the ability to petition government.

These rights afforded by the Constitution have evolved into two formidable principles in association governance: representation and transparency. Members expect to be heard and demand an organization with openness.

Representation

The concept of representation refers to having one’s voice and interests being heard. This may occur in the form of input to the board of directors, surveys, channels of communications and face-to-face.

In the past, associations used to build their board of directors based upon chapters or geography to facilitate member representation. The concept of geographic representation has waned as technology facilitates instant communications with stakeholders. If chapter representatives do not deliver consistent clear messaging, or they filter communications, representation is tarnished.

As association boards transform to smaller, more nimble bodies, their composition is changing from chapter appointed positions to designated seats representing specialties, interests, ethnicities and students, recognizing that memberships are no longer homogeneous.

Transparency

Transparency affirms to stakeholders that processes offer multiple opportunities for input, and outcomes are promoted.

The White House website states, "Transparency promotes accountability and provides information for citizens about what their Government is doing." The site explains that information maintained by government is considered a national asset.

Transparency in associations provides assurance that an organization and its board are performing as expected and in accordance with the governing documents. The opposite is secrecy — a refusal to consider the needs and solutions offered by members.

A lack of transparency promotes isolation and has little regard for collaboration. Apathy and distrust is a frequent result.

Governmental Bodies

One may not assume all countries invite citizens and organizations to provide input. The concepts of open doors, freedom of information and government in the sunshine are characteristics of U.S. governmental bodies.

National governments can learn from associations, chambers and NGOs that embrace representation and transparency as a means for improving situations.